Cloud File Storage: Out of Sight, Peace of Mind

cloud computingInbox overflowing with client and vendor contracts. Cardboard boxes stuffed with several years of tax statements. Hard drives maxed out with copies of projects, historical data and daily correspondence. In the day-to-day business of life, some stuff needs to be kept within arm’s reach, no question. Other items are rarely used but take up valuable space because they may be needed…someday. Whether storage is an issue at work or at home, one thing is clear: Important paperwork and electronic files should be safeguarded from worst-case scenarios such as fire, flood and the inevitable computer crash. According to Emergency Preparedness: It’s Your Business, one option is off-site storage using a Web-based file-hosting service where important information will remain secure, yet easily accessible.

Why Cloud Storage is a New Take on Emergency Preparedness

Online file storage, like Dropbox and Google Drive, and cloud backup services like Backblaze and Carbonite, is rapidly gaining popularity and replacing traditional backup drives, discs and even the trusty ol’ fireproof safe. In fact, Gartner, Inc. (a leading information technology research company) predicts that by 2016, a third of consumers’ digital content will be stored in “the cloud.” What is this mysterious cloud? Well, the technical mumbo-jumbo could fill up pages, but for our purposes, Campus Technology suggests thinking of cloud computing as a utility. Through an Internet connection, you can store data—files, photos, music, applications and more—in the cloud and access or share them anytime, anywhere, using any device. Pretty handy, huh? Once you’re on board with the concept of online file storage, deciding how to proceed can be a bit confusing due to the sheer number of service options out there. Business managers and homeowners need to weigh their choices and select a service that best fits their needs. Security is, of course, a top consideration, along with cost and special features such as file synchronization for automatic updates. Then, once you’ve selected a service, there’s the task of organizing your existing electronic files and scanning hardcopies of documents to create new files. To make this process fast and easy, there are apps (such as “Handy Scanner Free”) that allow you to scan a document using your smart phone, instantly create a PDF and upload it. So, what types of data should be scanned, saved as electronic files and stored online? Here’s a checklist for starters:
  • Insurance policies
  • Personnel files
  • Tax statements (last three years)
  • Bank account records
  • Client and vendor contracts
  • Building plans
  • Office lease
  • Mortgage paperwork
  • Important projects and proofs
  • Family photos and memorabilia
  • Credit card information
  • Photographs of valuables
Hold up: photos of valuables? You bet. The philosophy behind emergency preparedness is to help you get on with life as quickly as possible. In the event of a disaster such as a fire, for example, photographic inventories of your investments in the workplace (computers, copy machines, office furniture and so forth) as well as big-ticket items in the home (jewelry, electronics, antiques and such) can speed up the processing of your insurance claim. Simply grab your smart phone, snap away, and upload the images to that big, fluffy storage space in the sky. LDR Construction Services, Inc. Cleaning & Restoration has proudly served all of northern Illinois and southern Wisconsin since 1991. LDR specializes in the complete repair of fire, smoke, wind, water and vandalism damage to both commercial and residential properties. Capable of handling any size loss and working with all types of insurance providers, the LDR disaster team is available 24 hours a day, 365 days per year. For more information, visit www.ldr4service.com or call 1-888-874-7066. Image courtesy of ddpavumba / FreeDigitalPhotos.net How to make a business disaster plan. Free eBook.  


 

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